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[Translate to English:] Banner E-Dissertationen

Instructions for doctoral students E-Dissertations

Publication.

The University of Basel’s electronic dissertations are publicly available in the edoc institutional repository and are recorded in the library catalogue. For archiving purposes, they are also saved by the Swiss National Library.

Persistent link : E-dissertations are provided with a "Digital Object Identifier" (DOI) and a "Uniform Resource Name" (URN). These links remain valid even if the file is migrated to a different server. Every dissertation from 1980 onwards can also be published retrospectively in electronic format.

Contact and support

[email protected] clutter unibas.ch

Preliminary clarification

Images: Images in freely-accessible e-dissertations must comply with personal rights and with copyright. If you did not create an image yourself, you must clarify whether the rights owner agrees to publication on the Internet. If people or private spaces are pictured, these people or the owner of the spaces must agree to the publication. Images that do not fulfil these legal requirements may be replaced in the electronic version with a symbolic image with a reference to the printed version, after consultation with [email protected] clutter unibas.ch .

Curriculum vitae: A CV may be omitted from the electronic version for data privacy reasons.  

Choice of licence: E-dissertations published on edoc are freely accessible. Copyright remains with the author. The edoc policies (in particular the data policy) apply to the use by third parties of documents published on edoc.  Optionally you can declare the usage rights directly in your dissertation with a Creative Commons licence. Creative Commons licences offer a standardised method for granting users rights to a work. Check the information about Creative Commons licences . If you decide on a CC licence (the University Library recommends CC-BY), add a note to the title page: for examples see pages 2 and 3 of sample title pages .

Please note that you can only create a Creative Commons licence if the dissertation does not contain any parts that were or will be published by a publisher under a more restrictive licence.

Publisher publications and patents:

Supplementary material, research data: Large tables, video material and other research data that are not integrated into the dissertation’s PDF file, should be saved in a repository for research data in accordance with the FAIR Data Principles (e.g. on Zenodo ) and should be referenced in the text, if possible with a DOI . The entry of the reference URL in edoc as a “Related URL“ with the URL type “Supplementary Data“ is recommended. For additional information see: researchdata.unibas.ch .

Electronic submission step by step

E-dissertations published in edoc are passed on to the Swiss National Library and cannot be withdrawn.

Declaration of consent

When uploading your dissertation, the following declaration of consent for publication of the dissertation on edoc must be accepted:

Declaration of consent for publication of a dissertation on edoc.unibas.ch

By saving your dissertation, you transfer the following non-exclusive rights of use for the document and the associated metadata to the University Library Basel:

By saving your dissertation, you confirm the following points to the University Library Basel:

I have taken note of the edoc policies .

Creative Commons Licences

The edoc data policy applies as standard for the use of e-dissertations. To be transparent and grant users further rights, a Creative Commons licence can be assigned. Creative Commons is a non-profit organisation. The use of CC licences is free.  

Creative Commons offers a range of globally valid, standardised licences for the awarding of rights of use and for reproduction of a work. CC licences serve to avoid legal uncertainty regarding use and support the dissemination and re-use of research results. The appropriate licence is created from the available modules according to the modular principle.  

The use of the "Attribution" module (BY) is mandatory for all CC licences.  

In addition, the licence can be supplement by the following modules according to requirements:

Example: CC licence with the modules "Attribution" and "Share Alike".

The most common licence assigned by Open Access publishers is CC BY (Creative Commons Attribution). It enables the unlimited reproduction, dissemination, publishing, modification and commercial use of a work. BioMed Central, PLoS and an increasing number of Open Access journals use this as a standard licence.

Restrictions should be made based on an assessment of the risk (potential misuse) and output (easy dissemination). The Creative Commons Licence Chooser will support you with your choice of suitable module combination.  

Tip: You can only grant third parties rights that you yourself possess. Make sure that image rights have been clarified or use placeholders for images. If your dissertation or parts thereof (e.g. cumulative dissertation) is published by a publisher, the Creative Commons licence must not contradict the copyright conditions of the publisher’s contract.  

Additional information can be found in the ETH Library’s Research Collection Manual .

Requirements PDF-File

The PDF file of your dissertation must generally correspond to the final version of the dissertation approved by the Faculty. Possible exceptions are described in Electronic submission steps .

Please note the following when creating the PDF file:

When saving the PDF file, please activate the PDF/A option. This ensures that the mentioned conditions are met. Submission of a PDF/A file supports the long-term preservation and the exact visual representation of the document.

Additional information can be found on the website of the PDF Association .

Frequently asked questions about e-dissertations

Who owns the copyright for the dissertations on edoc?

What should be done if a dissertation, or parts thereof, are published by a publisher or as a patent?

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Contact Us | Graduate College Thesis Office | University Library | ACCC | Office of the Provost

Thesis/Dissertation

To graduate with a master’s (thesis program) or doctoral (dissertation program) degree, students are required to submit an Electronic Thesis/Dissertation (ETD) and a Committee Approval Form to the Graduate School through the  UW ETD Administrator Site . ETDs are distributed by ProQuest/UMI Dissertation Publishing and made available on an open access basis through UW Libraries  ResearchWorks Service .

The Graduate School partners with the UW Libraries to provide comprehensive resources for students as they write, submit, and publish academic theses or dissertations. These pages outline information and policies related to preparing your thesis/dissertation, including formatting, deadlines, copyright and distribution decisions, and, ultimately, graduation. We also encourage you to review the ETD Library Guide for additional information.

Policy for Deposit and Dissemination of Master’s Theses and Doctoral Dissertations

A thesis or dissertation constitutes an important contribution to scholarship. Disseminating such contributions is consistent with the University of Washington’s mission to share its scholarly work with other scholars, students, and the public. Therefore, the University views the wide and timely dissemination of thesis and dissertation results as an obligation of students.

The Graduate School requires that all theses and dissertations be deposited electronically and made available through the ProQuest Dissertations and Theses Database, and through the University of Washington Libraries’ ResearchWorks repository service, which makes them available to other UW researchers and the general public. This Graduate School requirement is in addition to previous or planned publication of a thesis or dissertation in part or in its entirety. It is expected that this will usually take place upon degree conferral, although students may choose to delay full public access via ResearchWorks for up to five (5) years.

ETD Information Session

As a starting point, students submitting an ETD are encouraged to review the below information session hosted by the UW Libraries and Graduate Enrollment Management Services. You may jump to specific sections of the presentation by referencing the time markers below and slides are provided below for reference.

Table of Contents and Time Markers " > Table of Contents and Time Markers

01:22  The Big Picture: Graduation

03:36  Dates & Deadlines

04:46  Student Responsibilities

06:22  Required Sections for Your Document

09:38  Common Formatting Mistakes to Avoid

14:00  Committee Approval Forms

17:14 Open Access and Publishing Options

21:46 ETD Submission Process: After Submitting

26:40  Registration Waiver Fee

30:20  Commencement

Language Policy

Your document must be written in English. If you need to write your document in another language to accommodate the main audience, you must get prior approval to do so by  submitting a petition the dean via MyGrad . If the petition is approved, the required sections (title page, copyright page, abstract) must still be written in English.

Writing and Publishing Considerations

Writing a thesis or dissertation is a rewarding, but challenging process. Working with your advisor and committee to identify your topic, planning and conducting your research, and doing the writing will likely be your top priorities. However, paying attention and building your understanding of copyright, publishing, and open access in the early stages of your planning is also important.

Your electronic thesis/dissertation (ETD) will be published by ProQuest and by the UW Libraries ResearchWorks. When you submit your ETD for review and publication, you will be required to read and accept two separate publishing agreements. You will also have to decide whether to publish your work right away or to delay its release. Additional pages within this section will outline all the considerations to keep in mind, when deciding how to make your work available to the scholarly community.

Copyright Information

All students writing a thesis or dissertation should review the UW Libraries Copyright Research Guide . Understanding copyright law is another critical aspect as you write your thesis or dissertation.  As you compose your work, ask yourself the following questions:

Additional Resources:

Plagiarism is using words, ideas, diagrams, and other content from publicly available work without appropriately acknowledging the sources of these materials. This definition constitutes plagiarism whether it is intentional or unintentional and whether it is the work of another or your own, previously published work.

Plagiarism is a very serious offense that the University of Washington does not tolerate. Evidence of plagiarism may prevent granting of your degree.

Fees and Ordering Bound (Paper) Copies of Your Document

There are no required fees , although you have the option to register your copyright via ProQuest for a fee. If you want to order bound (paper) copies of your document, you may do so through the UW Copy Centers or through ProQuest. Questions should be directed to the UW Copy Centers or to ProQuest at 1.800.521.0600, ext. 77020 — available 8 a.m.–5 p.m. EST, Monday through Friday (excluding U.S. holidays).

For questions about the following, contact Graduate Enrollment Management Services at [email protected] or 206.685.2630.

For questions about the following, contact the UW Libraries at [email protected]

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Submit Your Dissertation or Thesis

Main navigation.

Once you finish submitting your dissertation or thesis in Axess, and it has been approved by the university, the submission is considered final and no further changes are permitted.

To assist you during the submission process, review this Checklist for Submitting My Dissertation or Thesis .

Submission Requirements

You will not be able to submit your dissertation or thesis through the Dissertation & Thesis Center in Axess unless you have met all requirements outlined below.

You must be registered for classes or on an approved Graduation Quarter during the term in which your dissertation or thesis is submitted. 

An application to graduate should be filed through Axess early in the degree quarter but no later than the date specified in the academic calendar for that quarter. View details in this article: How do I Apply to Graduate?

When you apply to graduate, you will be instructed to enter the title of your dissertation or thesis. You are not eligible to submit your work until an application to graduate has been filed for the current quarter.  

In order to submit your work in Axess, you must ensure:

If you have any questions about the status of your milestones, accuracy of your reading committee, or your candidacy end date, reach out to the Student Services Officer in your department.  

Students with unmet financial obligations resulting in the placement of a hold will not receive a transcript, statement of completion, degree certificate, or diploma until the hold is released by Student Financial Services. Be sure your financial obligations are in order before submission of the dissertation.  

You will be unable to submit your dissertation or thesis until your eForm has been approved. Please see How to Submit Your Reading Committee Signature Page for full instructions.

Considerations During Submission

Consider these other items during the submission process of your dissertation or thesis.

Managing copyright is an important responsibility in your academic career.

For this reason, all students are required to review a resource on Copyright Considerations prior to submission of a thesis or dissertation for publication by Stanford, produced by Stanford Libraries in consultation with the Office of the General Counsel.

You are encouraged to review this resource as early as possible in the dissertation or thesis preparation process.

During the online submission process, you, as the author, will sign the Stanford University Thesis and Dissertation Publication License.

By accepting the terms of this agreement, you are granting Stanford the non-exclusive, worldwide, perpetual, irrevocable right to reproduce, distribute, display and transmit the dissertation or thesis. Read the full text of the agreement.

Stanford will make your full dissertation or thesis available online through its library website, and may also make it available through third-party search engines and distributors. Supplementary material submitted along with the dissertation or thesis will be available only from Stanford Libraries website .

On occasion, when a dissertation or thesis author enters into a contract with a publisher, the publisher requests the author to "pull back" their dissertation or thesis to limit accessibility. Stanford can often accommodate these requests, in which case the thesis or dissertation will be available only to those in hard copy, or those with a Stanford network account. Indexing of the document will continue to be allowed, however.  Pull-back requests should be submitted using a Services Ticket:   http://services.stanford.edu    Be sure to include a copy of the publisher's request in your ticket.

A dissertation or thesis author has the option to apply a Creative Commons license during submission.

Because Stanford will make your dissertation or thesis publicly accessible, readers may locate your publication and may wish to use parts of it in their own work. Because you hold the copyright to your work, your permission for that reuse is necessary.

By applying a Creative Commons license to your work, you make clear to users the terms and conditions under which they may reuse your material, obviating the need for them to contact you directly. Applying a Creative Commons license does not take away any of your rights; rather, it makes clear to readers of your work what kind of reuse you permit.

You may optionally apply for one Creative Commons license. Stanford Libraries recommends the "Attribution Non-Commercial" license, because it encourages open access and collaboration in the scholarly process. For more information on Creative Commons license options, please visit the Creative Commons website .

For specific questions about applying a Creative Commons license to your submission, please submit a help request , which will be reviewed by the library.

You, as the author, have the option to delay the release of a dissertation or thesis to search engines outside of Stanford and other third-party distributors. Under an embargo, the dissertation or thesis will be available online to Stanford-authenticated users, but not to readers outside the Stanford network.

Release delay options are: six months, one year, or two years. Embargos of longer than two years require the review and approval of the Subcommittee on Exceptions to Graduate Policy (S-EGP).

The embargo option may be appropriate for a student who wants to delay access to the dissertation or thesis for a limited amount of time in order to pursue other publications.

Embargos and Patent Protection

Please note that the laws of different jurisdictions vary on what constitutes a public disclosure that could prevent or impede one’s ability to obtain patent protection for inventions disclosed therein.

Stanford takes no position with regards to whether the delayed release of a dissertation or thesis will safeguard the ability to obtain patent protection for inventions disclosed therein.  Instead, Stanford recommends that any patent filings relating to material described in the dissertation or thesis occur prior to submission, whether or not the dissertation or thesis is under delayed release.

If you have any questions, please contact Stanford's Office of Technology Licensing at (650) 723-0651 or [email protected] .

Embargos and Grant-Funded Research

If your thesis or dissertation includes any research conducted as part of an active grant-funded project, discuss the embargo option with the project's principal investigator. 

Embargos and Multiple Authorship

Multiple authorship has implications with respect to copyright and public release of the material. Be sure to discuss copyright clearance and embargo options with your co-authors and your advisor well in advance of preparing your dissertation or thesis for submission.  Embargoes may be lifted early at the request of the author.

Embargos and Copyright Permissions

You may not select embargoed status in lieu of obtaining appropriate copyright permissions. A dissertation or thesis, in its entirety, will be governed by only one level of distribution at any given time; the work may not be subdivided with sections disseminated under differing levels of distribution.

If you have any questions about whether you should embargo your dissertation or thesis, please consult with your advisor.

Extending Embargos

Students who designate an embargo period (of six months or one year) during the initial submission, may later wish to either extend their original embargo period (to one year or two years from the time of submission).

To make such a request, submit a help request to the Office of the Registrar no later than four weeks before your original embargo selection expires.

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    The electronic submission process is free of charge and allows you the ability to check your pre-submission requirements and when ready, upload a digital copy of your dissertation or thesis. You can learn more about the center on the How to Use the Dissertation & Thesis Center webpage. Resources FAQs: Dissertation & Theses

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  14. Thesis/Dissertation

    To graduate with a master's (thesis program) or doctoral (dissertation program) degree, students are required to submit an Electronic Thesis/Dissertation (ETD) and a Committee Approval Form to the Graduate School through the UW ETD Administrator Site.ETDs are distributed by ProQuest/UMI Dissertation Publishing and made available on an open access basis through UW Libraries ResearchWorks Service.

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    Submit Your Dissertation or Thesis. Once you finish submitting your dissertation or thesis in Axess, and it has been approved by the university, the submission is considered final and no further changes are permitted. To assist you during the submission process, review this Checklist for Submitting My Dissertation or Thesis.