library dissertation submission

Please be sure that any dates are accurate. In the Document field, please specify whether your submission is a dissertation or a thesis. Please specify which citation style you're using; it makes the formatting review go a little faster. If you want an embargo, make sure your post-graduation email is something you will have access to in a year. If we can't reach you, we won't be able to extend your embargo, should you need it.

The image shows a part of the ETD Approval Form: administrative information

Step 2: Copyright and License Agreement

You must get permission or provide Fair Use Checklists in order to include some content in your dissertation. Works created by others such as survey instruments, large excerpts of creative work such as poems or photographs, or content which requires a license to use may require you to seek permission. Standard academic quotation does not require permission documentation or a Fair Use Checklist. Many students include previously published as part of their graduate work in their ETDS. Often students do not own the copyright to these articles, therefore they need permission to include them. The publisher website may provide permission and acknowledgment requirements for use of article in the author’s dissertation. Additionally, you must cite the tables, figures, images, and data that you did not create yourself. You must cite your sources. If you do not do these things, you may be committing copyright infringement and/or plagiarism. An easy way to acquire reprint permissions is through the Copyright Clearance Center . You must send any reprint permissions you have for reprinting materials to the Systems and Scholarly Communications Office at Gumberg Library. (Doing this through email is fine.)

The image shows the ETD Approval Form Part A: Copyright

Step3: Embargo

You will need to choose whether to release your work immediately for access worldwide, or delay release (“embargo”) for one year. If you choose to embargo your work, you must provide the appropriate reason for your embargo: Publishing in process, Patenting in progress, or Copyright permissions pending. An embargo is a delay of the release of the full-text of a thesis or dissertation for a specified amount of time. During the embargo period, no one will have access to the full-text of the work; however, access to the title and abstract will be available. In light of the value that Duquesne places on the dissemination of new knowledge, and the importance of publication of your thesis or dissertation as evidence of the quality of your scholarship, the maximum time period a thesis or dissertation can be withheld from the institutional repository is one year. The availability decision is final and cannot be changed following ETD approval. The Scholarly Communications Librarian will contact you before your embargo expires. Should you wish to extend it, you will need to provide the appropriate documentation; extensions will only be granted for a work that is in the final stages of preparation for publication, as documented by a publication contract or patent filing. (This only applies to the Duquesne Scholarship Collection; you will need to contact ProQuest for an embargo extension in their databases.)

The image shows the ETD Approval Form Part B: Publishing Restrictions for the DSC and ProQuest

Step 4: Publishing Type

There are two choices: Traditional Publishing and Open Access Publishing. The options outlined below refer only to publication through ProQuest; regardless of your choice, your ETD will be made available freely via the Duquesne Scholarship Collection. Traditional Publishing means that the full-text ETD will be freely accessible through the ProQuest Dissertations and Theses database to Duquesne students and faculty. To ProQuest users at other institutions, a 20-page preview will be available in ProQuest, with the option to buy the full-text document from ProQuest. Because they are selling your work, as the author, you are eligible to receive royalties. Open Access Publishing means that you agree to allow ProQuest to provide full-text access to your work free of charge, via the PQDT Open database. Access to the full-text in ProQuest is “open access” in that it is not limited to users at your institution, or those who pay for a subscription. Your ETD will be available open access through the institutional repository regardless of which option you choose for ProQuest.

The image shows the ETD Approval Form Part C: ProQuest Publishing Type

Step 5: Submission Requirements

Please ensure that all of your choices (publishing type and embargo) and information match between all three parts of the submission. It is the student’s responsibility to ensure that all signatures are in place and that they have submitted all final documents and corrections for the manuscript by the deadline.

The image shows the ETD Approval Form Part D: Submission Requirements

Duquesne Scholarship Collection

This link above will take you to the submission page for the Duquesne Scholarship Collection. You must create an account and upload your submissions before the formatting review

Things to keep in mind:

1. General Information

You will start by entering general information, such as Title, Author, and Graduation Date, etc. Please enter the title of your thesis or dissertation using Title Capitalization (e.g. "The Title of Your Thesis or Dissertation: The Subtitle of Your Thesis or Dissertation"). The title must be entered exactly as it appears on the signature page as signed by your committee .

This image shows a part of the DSC submission page: Title, Author, and Graduation Date are Required

2. Release Date

Choose whether to release the full text of your ETD immediately following approval or after a one-year embargo. Your title, abstract, and other metadata will be released immediately in either case. Be sure this matches your selections on the ETD Approval Form.

This image shows a part of the DSC submission page: Release Date and Availability drop down menu

3. Keywords and Subject Categories

Keywords: Please enter up to 10 keywords or phrases, separated by commas. To enhance the indexing and retrieval of your dissertation or thesis, you may add up to six keyword descriptors. These will help identify and classify your thesis or dissertation; for example, geographical locations or scientific names not mentioned in your title or abstract might be listed. Subject Categories: Please select the subject category that best fits your Dissertation/Thesis. Subject Categories will help the indexing of your dissertation or thesis and the eventual retrieval of it by interested parties.

This image shows a part of the DSC submission page: Keywords and Subject Categories are optional

4. Uploading Documents

You should upload both the PDF and Word document / LaTeX file versions of your ETD where indicated (PDF in Upload Full Text and WORD as Supplemental File) Upload Full Text: Click the Upload file from your computer and locate your PDF document on your computer. Supplemental Files: Click the check box to upload your Word document/LaTeX file version and hit the Submit button. It may take a while. Please wait until it moves to the Upload Supplemental Content page.

This image shows a part of the DSC submission page: Upload Full Text and Supplement Files

5. Upload Supplemental Content

If your submission consists of multiple Word documents, you must combine them before submitting. Your submission will not be marked complete until we have received both the PDF and Word/LaTeX files. Click the Choose File button and upload your Word document/LaTeX file version. Your supplemental file name will appear in the box. Please click the Continue button once you have confirmed your supplemental file name. Please wait until you see the message saying, "You have successfully uploaded".

This image shows a part of the DSC submission page: Upload a new file box

ProQuest/UMI

This link above will take you to the submission page for ProQuest. You must create an account and upload a PDF of your thesis/dissertation before the formatting review.

1. Publishing Options

Make sure your ProQuest publishing choices match your Approval form publishing choices. Open Access or Traditional Publishing (Please note that regardless of your choice, your ETD will be made available freely via the Duquesne Scholarship Collection.) Immediate Access or Embargo During the embargo period, no one will have access to the full-text of the work; however, access to the title and abstract will be available.

This image shows a part of the ProQuest submission page: Type of Publishing and Access options

2. General Information (Contact Info, Dissertation/Thesis Details)

Details are nearly identical to the DSC and the ETD Approval Form. Please be sure to be consistent.

3. Upload a PDF of your document

PDF is the required format for ProQuest submission. Works created by others such as survey instruments, large excerpts of creative work such as poems or photographs, or content which requires a license to use may require you to seek permission. You must submit any reprint permissions you have for reprinting materials here at this step.

This image shows a part of the ProQuest submission: Upload PDF and copyright permission

4. Register U.S. Copyright

A common question is whether or not a student should file for copyright, which is an option during the ProQuest submission.

Under US copyright law, your work is already, automatically, under copyright. For most students, then, filing for copyright is probably not necessary.

However, filing for copyright does grant certain additional protections that you may want if you want to be able to establish your right to the dissertation in a court of law. According to the U.S Copyright Office :

"In addition to establishing a public record of a copyright claim, registration offers several other statutory advantages: • Before an infringement suit may be filed in court, registration (or refusal) is necessary for works of U.S. origin. • Registration establishes prima facie evidence of the validity of the copyright and facts stated in the certificate when registration is made before or within five years of publication. • When registration is made prior to infringement or within three months after publication of a work, a copyright owner is eligible for statutory damages, attorneys’ fees, and costs. • Registration permits a copyright owner to establish a record with the U.S. Customs and Border Protection (CBP)3 for protection against the importation of infringing copies."

Even if you choose not to file for copyright during your submission (you can do it through ProQuest), you can choose to file later on, as long as you make the request within the original term of copyright. In the US, copyright lasts until 70 years after the death of the author, so you have some time.

This image shows a part of the ProQuest submission page: Questions about copyright registration

5. Order Copies

This is where you can order hard copies of your work (you will need a credit card for payment)

This image shows a part of the ProQuest submission page: menu to order copies

ETD Submission Deadlines

Academic Calendar

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Submitting Electronic Theses & Dissertations

Additional Navigation

As a graduation requirement , graduate students are required to submit an electronic copy of the final version of their successfully defended thesis, dissertation, or scholarly project, referred to as an ETD, to the Jerry Falwell Library. These works will be published in Scholars Crossing , Liberty University’s institutional repository, and indexed in EBSCO Open Dissertations . Students also have the option to publish their work in ProQuest Dissertations & Theses Global .

Bound Copies

If students would like a personal bound copy of their work or if their academic program requires one, they can submit a PDF version of their final, accepted work to the bindery .

Optional Submission to ProQuest

After receiving the acceptance email, the student has the option to submit his or her work to the ProQuest ETD Submission Site by creating an account on that page.

Please contact [email protected] with any questions about the submission process.

Dissertation Format and Submission

Submit to Vireo

Institutional Repository

The University of Houston-Clear Lake requires all dissertations to be published as part of each student's graduation. Dissertations are to be submitted through the Vireo Thesis & Dissertation Submission System at https://uhcl-etd.tdl.org/ . Electronic copies of dissertations will be open access and globally available through the Neumann Library Institutional Repository at https://uhcl-ir.tdl.org/uhcl-ir/ , hosted by the Texas Digital Library. Print dissertations are not required and will not be accepted.

Before submission, you are required to conform to all formatting requirements, embed fonts and convert your document to PDF, and scan and save the signed signature page. See the full Format & Submission Guidelines for Dissertations below.

Preparing to Submit Your Dissertation

You will need to embed your fonts inside your Microsoft Word document, and then convert the document to a PDF file (you will still be able to retain the Word file as a separate document). Do not submit your Word document in Vireo.

Please use one of the below documents to help you complete this step.

Name the document file with the following three elements in all capital letters, separated by a hyphen: year of graduation, semester of graduation, DOCTORALDISSERTATION, your last name. For instance:

2021-FALL-DOCTORALDISSERTATION-WILLIAMS.pdf

You will need to scan one of your signature pages to be uploaded in Vireo along with your dissertation. The signed signature page should be saved as a separate PDF from the dissertation PDF. The Neumann Library has scanners that are free to use, and we will be happy to help you with this step if needed.

Name the signature page file with the following three elements in all capital letters, separated by a hyphen: year of graduation, semester of graduation, DISSERTATIONSIGNATUREPAGE, your last name. For instance:

2021-FALL-DISSERTATIONSIGNATUREPAGE-WILLIAMS.pdf

This page will be archived, but will not be publicly available to protect the signatures of the signing parties. The signature page with blank signature lines will be used in the publicly available version.

This step is optional but highly encouraged.

ORCID provides a persistent numeric identifier that distinguishes you from every other researcher. ORCID is an open, non-profit, community-driven effort to create and maintain a registry of unique researcher identifiers and a transparent method of linking research activities and outputs to these identifiers.

Connect your ORCID ID to your thesis or dissertation so that users can easily locate your work in cases of:

All dissertations will eventually be available to the public. At the time of submittal in Vireo, you have the option to release the manuscript immediately, or to embargo (delay) the full-text availability for a limited time for publishing/patenting purposes. You may embargo your dissertation for either 6 months, 1 year, or 2 years. If you do not choose to embargo the dissertation, it will be made available within a month after graduation.

Generally, in order to publish journal articles or books from your dissertation or thesis, the publisher will require significant revisions; for instance, the language may need to be condensed and modified to suit the journal's reader base, the format will need to conform to the publisher's specifications, and the peer reviewers may suggest rewriting or rethinking portions of the work. For these reasons, many publishers do not regard theses and dissertations as prior publications, and will publish articles and books based on those works without requiring the dissertation to be embargoed. Review the policies of publishers you intend to work with, and speak with your Committee Chair.

You are the copyright owner of your thesis or dissertation, regardless of whether you choose to register it with the U.S. Copyright Office. As copyright owner, you have a bundle of rights, enumerated in the United States Copyright Law .

When submitting your thesis or dissertation, you are asked to agree to a license to grant the Texas Digital Library, UHCL, and your academic department "the non-exclusive rights to copy, display, perform, distribute and publish the content I submit to this repository...and to make the Work available in any format in perpetuity as part of a TDL, Institution or Department repository communication or distribution effort."

Non-exclusive rights allow us to archive, preserve, and make your work available but do not give us ownership over your work. You retain copyright of your work, and can still exercise all of your rights under copyright. Because the license is non-exclusive, you still have the right to publish the work yourself, or transfer exclusive rights to another publisher.

See this Copyright FAQ for general information about copyright: link will be provided

Using materials copyrighted by others If you use copyrighted material in your dissertation beyond the extent covered by fair use, you must obtain the written permission of the copyright holder and upload the permission letter with your dissertation.

Using your previously publications in your ETD If you have already published portions of your dissertation as articles or book chapters and assigned copyright to the publisher, you must obtain copyright release to include that portion in your dissertation. That permission must be submitted with the dissertation as a supplemental document. An acknowledgement of any previous publication must also be included.

Submitting Your Dissertation

Log-in to Vireo at https://uhcl-etd.tdl.org/ using your UHCL username and password. Please contact the Support Center at 281-283-2828 or [email protected] for login issues.

Please watch the video below for submission instructions. For technical assistance using Vireo, contact the Texas Digital Library . For questions relating to format or submission, click on Contact Us above.

After you have submitted your dissertation, the only corrections you may make are those required by the Neumann Library. Additional corrections requested by the student, the chair, or other committee member will not be accepted.

You can monitor the dissertation status by logging in to Vireo. The Neumann Library will contact you via your UHCL email address after review of the manuscript with any required corrections. Log-in to Vireo and you will notice that the Status of your work is "Needs Corrections."

For step by step instructions about how to make corrections and resubmit your manuscript, please watch the video tutorial below. Click the Edit button and enter the View Application screen, where you can upload a corrected document. The screen will provide instructions, highlighted in red, for uploading a corrected document. You can replace the ETD using the upload tool on this screen and selecting “Complete Corrections” at the bottom of the screen when finished. You will be asked to confirm that you have completed the replacement and will then see a screen confirmation indicating that corrections have been successfully submitted.

All corrections must be made promptly and meet the deadlines at http://libguides.uhcl.edu/dissertation. Graduation will be postponed if corrections are not made on time.

Accessing Your Dissertation

Your work will be accessible directly from the UHCL Institutional Repository at https://uhcl-ir.tdl.org/uhcl-ir/ , hosted by the Neumann Library and the Texas Digital Library (TDL). Researchers, practitioners, members of the public, and anyone interested in reading your work will be able to find it via the Neumann Library catalog, Google Scholar, Texas Digital Library, the National Digital Library of Theses and Dissertations, or other academic library catalogs based on searches for your name, the title, or the keywords from the abstract. Researchers will be able to cite it easily because it will be assigned a stable and permanent URL. The Institutional Repository will provide usage statistics, including how many people download it and the cities around the world from which people are viewing your work.

Printed and bound copies are not required by the University of Houston - Clear Lake, but you may want to have physical copies for yourself or others. You can print personal copies of your dissertation from the UHCL Copy Center . You can print/bind using an online service such as GradWorks Online or a local book binder here in Houston. These vendors are optional and provided here for informational purposes only. The University of Houston-Clear Lake does not endorse these vendors.

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