How do I submit my Higher Degree by Research thesis?

  • Frequently asked questions

You are required to submit your thesis via the UQ Graduate School following the thesis submission process .

Please see the UQRDM thesis submission guide for more information.

Published Answers

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The aim of this milestone is to provide constructive feedback to help the candidate to a successful completion. 

It is assumed that the student has completed the first draft of their thesis and is now working to refine and prepare their thesis for submission.

At this milestone, the scope, originality and quality of the thesis should be assessed to identify any major concerns that need attention before submission. At the end of this review, the School should be assured that the thesis will be ready for assessment by the expected date, or determine a new submission date. If there are any differences of opinion between the candidate and the advisory team about the readiness of the thesis for assessment, this is the opportunity to raise concerns. Lastly, it is important that the candidate has established a feasible plan of action for completion within the set timeframes.


Assessment process, recommendations.

HDR candidates are expected to arrange their own room/ zoom bookings. Please do so via the UQ Library website  and/or via the ITEE Research Officer via  [email protected] .

All seminars should also be advertised publicly via the ITEE Research Officer.

How to enrol in your thesis or final year project

Do you want to enrol in your thesis or final year project?

This page outlines the difference between each course code, how to select a project and how to enrol.

The information below is a guide only. Students must refer to the relevant Course Profile for further information.

1. Which course do I enrol in?

Find a course 

Search my.UQ to find your course profile

Guidelines regarding expectations of students and duties of thesis advisor

The guidelines cover the most common form of a thesis for an undergraduate and coursework masters student.

Download guidelines (PDF, 577KB)

Thesis topic selection, assessment and submission

Details for thesis project selection, assessment and submission can be found on your School's website:

Students must refer to the relevant Course Profile for information about undertaking and submitting their thesis. Students enrolled in their thesis coures should login to  to access the complete course profile.

EAIT Project Database

EAIT Project Database .

Applying and submitting a proposal

Application submission – competitive research grants

Applications for external competitive research grants from UQ researchers are submitted through the Research Office in UQ Research and Innovation (UQ R&I). With the exception of major funding agency grant rounds, such as Australian Research Council (ARC) and National Health and Medical Research Council (NHMRC), draft applications should be submitted to the Research Office (contacts available here ) at least 10 working days before the external funding body closing date.

The internal submission timeframe allows for central checking of core eligibility and compliance, and for required institutional certifications and submission to be arranged. Also, where relevant to the scheme, efforts will be made by the Research Office team to provide any other grantsmanship suggestions and feedback that may add value to the proposal.

Your application must be accompanied by a completed and signed UQ Funding Application Coversheet (UQ FAC) (DOTX, 68.5 KB) . This requirement is formalised in the University’s policy on the Administration of Research Funding [4.10.01] . Where relevant to the funding scheme in question, a completed UQ Costing and Pricing Tool should also be included with the internal submission.

While some funding bodies allow or even mandate direct online submission of proposals, applicants are still required to provide formal notification of the submission to the Research Office. For staff, notification involves providing the Grants Officer with the final submission version of the application and a completed and signed UQ FAC. No prior commitment, oral or written, may be entered into by Schools/Centres/Institutes or individual staff on behalf of the University.

HDR students applying for external scholarships must notify the UQ Graduate School of submission.

Proposal submission - contract research

A completed and signed UQ Funding Application Coversheet (DOTX, 68.5 KB) and a completed UQ Costing and Pricing Tool are required to accompany contract research proposals or executed research-industry contracts for research projects. Research Partnerships Managers are able to assist researchers with queries related to intellectual property and have a vital role throughout the contract negotiation process.

Application resources

The following resources will help you prepare your grant proposal: 

UQ Competitive Grants Register (UQCGR)

UQ Research Data Manager

Set up a UQRDM Project - HDR students

Access your storage and uploading files, research progress reports, progress reviews, data management plans for hdr's, thesis submission.

As an HDR student, you can create a project record on  UQRDM to store and manage your research data. Make sure you:

1. login using your UQ student username (sXXXXX) and password

2. select " This project is a higher degree by research (HDR) project " on the form

3. add your Principal Advisor  as the Project Lead

4. add your UQ staff credential (if you have one) to the project record as a "Collaborator".

Your supervisor will then need to Approve the project record.

Detailed instructions can be found in Setting up your project . 

Activating access to storage for HDR students

When your project record is complete you will receive an  email  to activate access to your storage. Click on the link in the email.

If you have also added  your Staff login credentials in the project record as a collaborator:

1. You will receive Two (2) separate activation emails. One for each login. Activate them both  separately as follows.

2. Click on the link in the email sent to your student account , when prompted, login to UQRDM using your student ID to activate the access. Logout from UQRDM.

3. Click on the link in the email sent to your staff account , when prompted, login to UQRDM using your staff ID to activate the access. 

submitting thesis uq

By correctly activating both your student ID and staff ID you will be able to access your storage from anywhere, regardless of which login you use.

Structuring your data folders and collections

Before creating a folder structure in your UQRDM storage allocation, discuss the best approach for the folder structure with your supervisor and other collaborators. A well thought out and consistent folder and file structure can improve the efficiency of your work.

There are plenty of ways to get help on setting up access to your storage.

1.  You will receive an email advising you that your storage is ready. The email includes instructions on how to access your storage folders for your UQRDM project.

2.  Use the Accessing the Storage instructions . This will guide you on where you go to save your documents, set up folders, and store your data.

3.  Your UQRDM Project Record also contains instructions on how to access and use your storage.

You can create folders and upload/save documents to your UQRDM storage in the same way you would add them to any other file directory.  If you have questions check out our FAQ's  for detailed help.

Access your storage for the UQ Research Data Manager (YouTube, 3m30s)

 Upload your Research Progress Report documents in your UQRDM project storage so that your Principal Advisor can access.

1.  Check your Supervisor has been added as "Project Lead" in your UQRDM project record. This gives them access to all files saved for this project.

2. Complete your Research Progress Report.

3. Save it to your R: drive or save it via Make sure you save it to the correct project if you have more than one.

Done! Your supervisor will now be able to access that document from wherever they are, and review it for you.

HDR candidate progression at UQ is supported by a sequence of activities that include 3 Progress Reviews . 

In preparation for the Progress Reviews, students are required:

1. to create a folder with the name Progress Reviews in your UQRDM research project storage,

2. to put the materials that only  needed for review in the folder, and

3. to share the folder with external reviewers so that they can access the materials.

For materials required for Progress Reviews, please check with your school.

For how to share the folder with the external reviewers, please read the instructions .

As you begin your HDR project, you will need to discuss with your supervisor the best way to plan and manage your data. An ideal way to do this is to create a data management plan . 

UQRDM is an easy to use tool that captures all the information you need for a data management plan, and allows you to download and submit this to a funding body. 

When you have created your project record, you will have access to additional fields that capture relevant information for a data management plan. Complete as many of the fields that are relevant to your project, and save them in the project record. These will form the basis of your data management plan, so remember to write accurately, clearly and fully. Have a look at our detailed instructions in this guide .

Once you complete your final milestone - Progress Review 3 , the Graduate School will mark you as being eligible for thesis submission :

If you cannot see the Thesis Dashboard, contact [email protected] .

submitting thesis uq

Submitting your thesis

Prepare for submission:

Submit your thesis : 

submitting thesis uq

Go to the Thesis Dashboard

After submission

Your thesis will go to your principal advisor and then the Graduate School who will either approve the submission or request amendments.

Examination process

Once approval has been received:

Your thesis will be marked as passed at the end of the examination process. You will then submit the final version - only the final version and the supplementary materials  - of your thesis via the UQRDM Thesis Dashboard.  At this point, you will be asked if you have assigned your  intellectual property to UQ. Ensure you discuss this with your Principal Advisor prior to submitting the final thesis. See more information .

submitting thesis uq

The final version of the thesis will go to your Principal Advisor and the Graduate School. They can either approve the final submission or request changes.

This is the final step. Once it's conferred, your thesis will be uploaded to  UQ eSpace with appropriate access levels depending on the thesis embargo status.

Contact [email protected] if you have any queries or any problems during Thesis Submission process .

Access iThenticate

iThenticate is only available to UQ staff and Higher Degree by Research (HDR) students. Other students who access the iThenticate link will receive an information page about the purpose of iThenticate and who it is available to. UQ undergraduate students and postgraduate by course work students should submit documents to Turnitin to obtain an originality report if instructed by their course coordinator.

You are required to use your student account for HDR related work. Note, it is possible to accidentally create both a student and staff account as iThenticate automatically generates accounts based on the username you are logged in with. Undergraduate and postgraduate by course work students who access the link will receive an information page about the purpose of iThenticate and who it is available to. 

Note:  Documents submitted to the UQ iThenticate depository are private and separate to the Turnitin depository.

Upload a document

Note: You can Create a Folder to upload documents to and change the folder Originality Report settings.

the my document and submit a document options are highlighted

the generate report only option is highlighted

Warning:  Do not use Document Repository unless you need to do a document comparison. Once in the UQ Depository, the submission is compared to all other UQ submissions and is available in the Similarity Report. Refer to the Compare two documents with iThenticate guide for more information.

Note:  You can upload up to 10 files before submitting.

ithenticate settings

View Similarity report

Click on the similarity score in the  Report  column. Refer to the  Similarity Report (iThenticate guide)  for further information.

Note:  If you are using iThenticate for personal use or for submission of thesis drafts, you may select the setting to facilitate the checking of a particular aspect of the document i.e. select to highlight quotes so you can easily check your referencing of quotes throughout the document.

​ Note:   It usually takes a couple of minutes for a report to generate.

the report match is highlighted

the similarity report is highlighted

Access documents previously uploaded to iThenticate

You may be logged in with the wrong account. iThenticate will create you an account based on the username you are logged in with. You may have accidentally created both a staff and student account. Note, you are required to use your student account for HDR related work.

If you are logged in with your staff account go to to logout and then log in using your student username and password.

Do you need assistance with iThenticate? AskUs can help with student IT enquiries.

Contact AskUs

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Doctor of Philosophy

A Doctor of Philosophy (PhD) is an internationally recognised graduate research program that will enable you to become an independent researcher. 

With the guidance of an advisory team, you'll undertake a research project, produce an 80,000-word thesis and complete an oral examination.

A PhD takes 3 to 4 years full-time. Under guidance, you'll develop advanced research skills and knowledge in your chosen field.

The thesis is a substantial document that makes an original contribution to your field of research. Your thesis may involve an alternate format .

You'll need a strong academic background and you may need to submit a research proposal and other documents to support your application. About 1,000 PhD candidates join UQ each year researching a wide range of topics.

Research at UQ

UQ is one of Australia’s top research-intensive universities. Our research makes an impact on the world's cultural, environmental, economic and social challenges.

Learn more about UQ's research

Program highlights

32 in the world

CWTS Leiden Ranking 2022

51 in the world

Academic Ranking of World Universities 2021


You have to find and contact a thesis supervisor before you apply

This supervisor will support, guide and mentor you through your research, and can introduce you to professional networks that will start your career.

Find a supervisor

Watch Higher Degree by Research Supervision Awards on YouTube.

3-Minute Thesis

The showcase event for research candidates is the 3-Minute Thesis (3MT). 

3MT is held each spring.

Learn more about the 3MT

A UQ HDR student presents her research on stage during the Three-Minute Thesis competition.

Career development

UQ offers a range of development opportunities via the Career Development Framework (CDF) to help you develop portable skills for any career or industry.

Learn more about the CDF

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Studying at UQ gave me the flexibility to expand my knowledge across different areas of science outside of my chosen specialty. Keeping my scientific and translational skills broad has allowed me to adapt to different environments and opportunities throughout my career.

Graduate, Bachelor of Science (Honours) (Chemistry) and PhD (Biochemistry)

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Entry requirements, gpa equivalent.

Select where you studied and your qualification to see the GPA you need to be considered for this program.

Meeting the GPA requirement doesn’t guarantee admission.

Academic entry requirements

You have to prove you are prepared for PhD study. You do this by showing you:

Approved degrees

An approved degree needs to be:

You need one of the following approved degrees to apply for a PhD:

Research experience

You'll meet the requirements for admission into a PhD in terms of 'research preparedness' if you can provide evidence that you've planned and executed project work and/or a body of research with some independence.

To demonstrate this, we'll ask you to provide one of the following:

Student visas

International students who are accepted into full-time study in the Doctor of Philosophy are eligible to apply for an Australian Student visa (subclass 500).

This program has two CRICOS codes:

Discuss your proposed project with us to determine which CRICOS code is most relevant for your visa application.

There are a number of requirements you must satisfy before a visa is granted, including the genuine temporary entrant (GTE) requirement.

Learn more about student visas

Additional entry requirements

Many departments will have additional entry requirements and may request documents to support your application, such as a research proposal. You should discuss these additional requirements with your potential thesis supervisor.

Additional application information

Minimum English language proficiency requirements apply, please refer to the English proficiency policy .

English language requirements

There are a few ways you can meet our English language requirements. If you sit a test, the following scores are needed for PhD admission:

Read our English language requirements


There are several types of PhD scholarship:

Each year, we award more than 600 scholarships to attract and support the highest quality higher degree by research applicants.

View all postgraduate research scholarships

University scholarships

UQ scholarships include:

Other scholarships

Throughout the year we advertise a range of other research scholarships, including top-up scholarships, travel grants and external scholarships, including:

How to apply for a scholarship

You can apply for many scholarships using the same form as your PhD application. External scholarships might have different ways to apply. 

Our Scholarships website explains how to apply for each scholarship. If you are applying for a non-UQ scholarship, outcome dates may vary.

Fees and costs

Tuition fees.

Your fees will vary according to your academic field, study load and whether you study internally or remotely.

Learn more about postgraduate research fees

Research costs

The department you enrol with will meet all necessary costs for your project, including:

How to apply

Before you apply, 1. check your eligibility.

Check your eligibility by reviewing the entry requirements for UQ's Higher Degrees by Research.

2. Approach a potential supervisor

Identify a researcher with relevant expertise and get agreement to support your PhD and project.

Many departments will require additional information to make a decision around your motivation, understanding, commitment, and financial support required.

They may request documents to support your application, such as a research proposal. You should discuss these additional requirements with your potential thesis supervisor.

3. Gather your documents

You will need to compile the necessary documents. We will accept scanned copies of original documents, but you will have to keep all original documents for the duration of your studies.

Upload all documents as PDFs and name your files like this: LASTNAME_firstname_document-name.pdf

If any of your documents is in a language other than English, you will need to send both the original document and an official translation.

Send the following documents with your application:

An academic CV assists us to determine your readiness to commence a higher degree by research. For the purposes of this application, your academic CV should be current (i.e. no more than 6 months old) and include information under the following headings:

Personal details

As the purpose of this academic CV is to determine your academic suitability for a higher degree by research program at UQ and your competitiveness against other applicants, we only require information that is of direct relevance to our decision-making processes. With this in mind, please do not include the following in your academic CV:

Educational qualifications and academic awards

List each of your formal educational qualifications in reverse chronological order (i.e. with the most recent formal educational qualification listed first). For each qualification, include:

As part of your application, please submit academic transcripts and degree certificates for each educational qualification you list.

Please do not include:

Professional affiliations and memberships

List any professional/disciplinary associations or committees that you a member of and include:

Employment history

List each of your previous employment roles in reverse chronological order (i.e. with the most recent/current employment listed first) and include:

Other research experience

List any voluntary, unpaid, or extra-curricular research-related projects or experiences you have undertaken (e.g. summer research projects, internships etc.) and include:

Research outputs

In reverse chronological order (i.e. the most recent output first) list your research outputs,  including for example research published or accepted for publication, research reports, and research by creative practice.

If needed, use sub-headings to separate refereed journal articles, published conference proceedings, edited book chapters, books, creative works, industry reports, invited papers, patents, media commentary, conference presentations and posters, invited talks etc. If applicable, use additional sub-headings to indicate if outputs are published , accepted for publication (but not yet in print), or (submitted but) under review .

Do not include any outputs/publications that are ‘in preparation’ .

For all research outputs, include:

Research grants and relevant awards

Include only those research grants and relevant awards that you have received at the time of making your application (i.e. do not list grants or awards that you applied for and did not receive or are awaiting a decision on). For each research grant/award, include:

Applicants from creative and professional-based disciplines may also include non-research grants and awards related to their creative or professional practice.

Research achievements relative to opportunity (optional)

In recognition of the diverse personal and professional pathways that applicants have experienced, you are invited to provide information ( maximum 200 words ) to contextualise your research outputs and achievements, relative to the opportunities that you have had to participate in research-related activities.

This section of the CV is optional and should only be included if you believe there are factors relevant to your research achievements that you would like the selection panels to know. Examples of factors include (but are not limited to):

Academic referees

Please provide us with two referees who can comment on your academic work. For each referee, include their:

If possible, please include at least one:

Formatting and document specifications

We recommend that you use the below formatting settings to improve the readability of your CV:

Please proofread your CV carefully before uploading it to your application.

Save as a PDF and name your file: LASTNAME_firstname_CV.pdf

There is no page limit to your academic CV – it can be as long as required to include the information requested here.

Please include in your CV all the headings listed above – if you do not have any content to add for a particular heading please list ‘None to date’ under that heading .

An academic CV for employment purposes within Australia would not include the information requested here outlining your three most significant publications or your research achievements relative to opportunity. It would, however, include information about professional and service activities undertaken and may include a summary of your relevant research/teaching interest areas and skill sets – this information is not required in the CV you submit here for application to an HDR program.

This should show all study you have undertaken since secondary school, whether complete or incomplete, including the institution grading scale.

An academic transcript can also be called an:

A degree certificate is a legal document, imprinted with a university seal. It should state the name of your qualification and areas of study.

Include all degree certificates (testamurs) for post-secondary study with your application. If you studied in China, you must provide a:

All applicants have to prove they can meet English language requirements. Any test scores have to be valid at your proposed commencement date.

Include a copy of the information page (with your photo) in your passport. This will verify your identity and ensure we can make offers correctly.

Include the contact details of two referees who will support your application. These referees will need to provide insight into your research experience.

We will contact your referees for a report, but you will need to enter their details into the application form.

Other documentation, originals or certified copies, may be required depending on your individual circumstances, for example:

If you don't provide us with all documents it will take us longer to process your application. Your start date might then be delayed, or you might miss an admission or scholarship deadline. 

4. Apply online

Once you have prepared your application and contacted a potential supervisor, use the online application form to apply. You can send an application at any time, but your application can only be assessed once your referees have responded to us, and all outstanding documents and school/institute endorsements have been received.

Important dates

The academic year for research students is divided into four research quarters (RQ).

Candidates applying for a Student Visa or UQ scholarship may need to apply earlier. Make sure you check  scholarship round application deadlines  and outcome dates before applying.

The agreed start date will be included on your Confirmation of Enrolment.

Find out more about research quarter dates

The academic year for research students is divided into four research quarters (RQ). You can start a PhD in any quarter, as long as the Census Date hasn't passed.

Candidates applying for a UQ scholarship may need to apply earlier. Make sure you check scholarship round application deadlines and outcome dates before applying.

The agreed start date will be included on your offer of admission.

Aboriginal and Torres Strait Islander applicants

For support with applying - or if you have any questions about Uni - get in touch with our Aboriginal and Torres Strait Islander Studies Unit.

Contact the ATSIS Unit

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They say choosing a degree is hard, which is why we've made it easy. Register your interest and we'll send you everything you need to know about applying to UQ.

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We will use your information to keep you informed about UQ programs, news, events and scholarships. By submitting this form, you consent to the terms of UQ's Marketing consent and privacy notice .

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  1. Submitting the PhD thesis

    submitting thesis uq

  2. Submitting the Thesis Evaluation Request by MS/PhD Students (IIIT Hyd…

    submitting thesis uq

  3. Submitting

    submitting thesis uq

  4. Thesis Title: Subtitle

    submitting thesis uq

  5. Submitting a thesis proposal

    submitting thesis uq


    submitting thesis uq


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  1. 2. Thesis submission

    Uploading your thesis for examination is a 2-step process: iThenticate Similarity Report: Generate and share your iThenticate similarity report with your principal advisor. UQRDM Upload: Upload files separately: Thesis + Abstract + iThenticate report + COVID impact statement (DOCX, 28.7 KB) (if applicable).

  2. 1. Thesis preparation

    Check that your advisor has completed the HDR Thesis Examination request via my.UQ, which is used to formally nominate examiners. This will be sent to your Principal Advisor after Progress Review 3, and must be endorsed by the Chair and Director of HDR before it comes to you to endorse.

  3. How to format and submit a thesis

    Submitting a thesis in a course administered by the School of Mechanical and Mining Engineering? Follow these instructions. Have a question? Get in touch with the student administration team [email protected] Formatting Title page and submission letter Thesis submission

  4. How do I submit my Higher Degree by Research thesis?

    You are required to submit your thesis via the UQ Graduate School following the thesis submission process. Please see the UQRDM thesis submission guide for more information. Print What is a thesis statement? What do researchers and Higher Degree Research (HDR) students need to do to meet the UQ eSpace requirements?

  5. Thesis coursework information

    Submitting your thesis Workplace health and safety Useful resources 1. Choosing your thesis topic Thesis project information session The School will hold an information session covering many common question for students starting their Thesis Project course. The next thesis information session details will be made available once finalised.

  6. PDF UQRDM Thesis Submission

    thesis to your examiners. Once your thesis goes through the examination process and is marked as passed, you will be asked to submit the final version of your thesis. After conferral, your thesis will be sent to UQ eSpace. 1. BEFORE SUBMISSION 2. INITIAL SUBMISSION 3. AFTER SUBMISSION 4. FINAL SUBMISSION About UQRDM UQRDM is a world leading ...

  7. Milestone 3: Thesis review

    At the end of this review, the School should be assured that the thesis will be ready for assessment by the expected date, or determine a new submission date. If there are any differences of opinion between the candidate and the advisory team about the readiness of the thesis for assessment, this is the opportunity to raise concerns.

  8. How to enrol in your thesis or final year project

    The guidelines cover the most common form of a thesis for an undergraduate and coursework masters student. Download guidelines (PDF, 577KB) UQ acknowledges the Traditional Owners and their custodianship of the lands on which UQ is situated.

  9. Undergraduate engineering theses submissions

    School of Mechanical and Mining Engineering Students must refer to the relevant Course Profile for information about undertaking and submitting their thesis. Students enrolled in their thesis coures should login to to access the complete course profile. EAIT Project Database EAIT Project Database.

  10. Graduate School

    Thesis submission process. Once your candidate has completed the thesis document and it is ready to submit, they will share an iThenticate similarity report with you, as their Advisor. If you support their submission they will submit their thesis via the UQ Research Data Manager, for you to endorse.

  11. Applying and submitting a proposal

    Proposal submission - contract research A completed and signed UQ Funding Application Coversheet (DOTX, 68.5 KB) and a completed UQ Costing and Pricing Tool are required to accompany contract research proposals or executed research-industry contracts for research projects.

  12. UQ theses

    Go to UQ eSpace Enter your search keywords or title At Work type choose Thesis Scroll down to click Search A UQ staff or student log in may be required to view the full text of online theses. Some theses may be unavailable due to embargoes. Print copies of UQ theses To request access to a print copy of a UQ thesis:

  13. Library Guides: UQ Research Data Manager: Help for HDR Students

    Submit your thesis : Click Thesis Dashboard in UQRDM. In the submission form, select the UQRDM project record related to your thesis that stores the data. Fill out the form. Some fields will be pre-filled with information you provided in the project record.

  14. Upload a document to iThenticate

    Upload a document. Access an iThenticate link from Click on the My Documents link or the link of the required folder. Note: You can Create a Folder to upload documents to and change the folder Originality Report settings. Click on the Submit a document link. Select Generate Report Only for Report & Repository Options.

  15. PDF UQ eSpace guide

    UQ eSpace guide - submission 1. Arrange completion of the Thesis Submission form. This form must be signed by you, your principal advisor and postgraduate coordinator. You are required to make a decision on your preferred access option for your thesis. Further information on thesis access is available at PPL 4.60.08. 2.

  16. Doctor of Philosophy

    Your thesis may involve an alternate format. You'll need a strong academic background and you may need to submit a research proposal and other documents to support your application. About 1,000 PhD candidates join UQ each year researching a wide range of topics. Research at UQ. UQ is one of Australia's top research-intensive universities.

  17. Submit Thesis Uq

    Submit Thesis Uq ID 11801 About Us REVIEWS HIRE 578 Finished Papers First time here? Get 10% OFF your order Create New Order 603 Customer Reviews 100% Success rate Show More Anne