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UCL LIBRARY SERVICES E-THESIS DEPOSIT AGREEMENT
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- Some personal data are collected during the deposit process. Please read the full conditions (French) before starting the deposit, or later on through the link located at the bottom of the webform.
- The file(s) that you are about to upload is (are) the official version of your master thesis and will be communicated to the jury as such . If your faculty also requires the delivery of one or more printed copies, those must be printed from the deposited files . Discrepancies between the printed version and the electronic version may lead the jury to decide on an irregularity and to assign a "T" grade (0/20).
- A student can only submit one thesis per examination period (Exception: a student defending in the same examination session 2 thesises for 2 different study programs deposits a first thesis and then addresses the second program manager to fulfill the second deposit.)
- describing the thesis
- uploading the file(s) and restricting access if necessary
- controlling the data and confirming the deposit
- • So be particularly careful to upload the correct versions of your files and with the accuracy of the data. Be aware that the title of the thesis will be printed on the appendix of your diploma exactly as you will have introduced it here.
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Once you have submitted your thesis, you may want to publish the results of your research in various ways. Before making your thesis available online, you should consider whether it is appropriate to publish/ deposit your thesis online and/or whether a period of embargo or restricted access would be best. Publishers are aware that students must generally publish their theses online so if you have a publication in the works or an intended outlet for a proposed publication, you should check that publisher's and/or that specific journal's guidance on this. When submitting your article, you should make sure that the publisher is aware that some material will be from / based on your thesis. It is up to the journal to make a call as what they feel is acceptable.
An interesting article from the UCL Library in their series on 'E-theses Best Practice Summaries' refers to the 'Impact on Future Publication': Brown, J. ; Sadler, K. ; (2010) Impact on future publication. (E-theses Best Practice Summaries ). UCL (University College London)
E-Thesis Deposit & Theses Collection: Home
- Deposit Information for Students
- External Theses Resource Links
- Swansea Theses Collection
For an E-Thesis enquiry contact the Library Research Support team [email protected]
For institutional repository enquiries contact [email protected]
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E-Thesis Deposit Training
As well as the information available in this Library Guide, the Library Research Support team run training sessions to address the issues relating to providing a full text e-thesis for the institutional repository. The library is able to offer guidance for e-thesis deposit via email or 1-2-1 support.
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- Vitae Researcher Development Framework The framework describes the knowledge, behaviour and attributes of successful researchers.
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About E-Theses at Swansea University
- There is an expectation that the full-text e-thesis are deposited in the Research Information System (RIS) for preservation as an institutional record.
- Library-mediated release will facilitate version control checks, third party content copyright compliance and technical deposit checks.
- It is the responsibility of the individual to ensure any third party copyright material owned by a third party has been cleared. Further information is provided in ' Keeping Your thesis Legal '. You may choose to release a redacted version of the work if this is appropriate.
- Full-text open access in the repository is required unless an embargo period is requested.
Students in receipt of a UKRI doctoral training grant are expected to comply with the policy on open access ( TGC 11.5 ) and must release a full text version of the completed PhD in a repository within 12 months .
- Students who are funded independently or by Swansea University are required to comply with the Swansea University Student IP Policy and permit the full-text e-thesis to be available in Cronfa unless they are prohibited from doing so by a commercial sponsor.
- The bibliographic record and abstract will be made immediately available.
- We will mint a unique DOI , or Digital Object Identifier to permanently identify your thesis and link to it on the web. E xample DOI 10.23889/SUthesis.52085
- The author as copyright owner grants Swansea University a license to store a copy of their work and are free to publish the thesis elsewhere.
- You may request the addition of a Creative Commons Licence for the e-thesis.
- Electronic deposit in Cronfa complies with the UKRI open access policy for training grants and research data policies and Swansea University Academic Regulations.
Protecting Your Copyright
Copyright legislation protects your work and stops other people from using it without permission. Copyright restricts others from copying, distributing, renting or lending copies of your work. Performing, showing or playing the work in public, or making adaptations is also prevented.
An author of a work has a moral right to be identified as the creator of the work and has the right to object to derogatory use. Economic rights give the author exclusive rights to control and exploit their work whilst retaining ownership.
As copyright is an automatic right , you are not required to register ownership but you should assert this right to ensure protection of moral rights.
You may choose to add the © symbol to your work, together with your name and the year of creation, but this is optional.
'All Rights Reserved' - Any use requires permission unless a legal exception applies or 'Some Rights Reserved' - usually used with licensing information or specific terms of use.
Open Science - A Practical Guide for PHD Students
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This work is licensed under a Creative Commons Attribution-ShareAlike 4.0 International License .
- Next: Deposit Information for Students >>
- Last Updated: Feb 13, 2023 3:58 PM
- URL: https://libguides.swansea.ac.uk/E-Theses
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UCL Discovery: raising the Open Access profile at the institution Margaret Stone Project Manager, Research Publications Service University College London.
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Office of Scholarly Communication
University of California
- Campus Resources
- What is Open Access?
- Deposit Your Scholarly Articles
- OA Policies FAQ
- OA Policy Waivers
- Publisher OA Agreements and Discounts
- OA Thesis & Dissertation Policies
- Publish Your Book OA
- Transition Your Journal to OA
- Publishing Funds
- eScholarship Publishing
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Home » For Authors & Researchers » Open Access Theses & Dissertations
Open Access Theses & Dissertations
1. Does UC require me to make my thesis/dissertation open access? 2. Can I delay open access to my thesis? 3. I’m working on my thesis/dissertation and I have copyright questions. Where can I find answers? 4. Where can I find UC Theses and Dissertations online?
1. Does UC require me to make my thesis/dissertation open access?
Several UC campuses have established policies requiring open access to the electronic theses and dissertations (ETDs) written by their graduate students. As of March 25, 2020, there is now a systemwide Policy on Open Access for Theses and Dissertations , indicating that UC “requires theses or dissertations prepared at the University to be (1) deposited into an open access repository, and (2) freely and openly available to the public, subject to a requested delay of access (“embargo”) obtained by the student.”
In accordance with these policies, campuses must ensure that student ETDs are available open access via eScholarship (UC’s open access repository and publishing platform), at no cost to students. By contrast, ProQuest, the world’s largest commercial publisher of ETDs, charges a $95 fee to make an ETD open access. Institutions worldwide have moved toward open access ETD publication because it dramatically increases the visibility and reach of their graduate research.
Policies and procedures for ETD filing, including how to delay public release of an ETD and how long such a delay can last, vary by campus. To learn more about the policies at your campus, visit your graduate division website on dissertation and thesis requirements:
- UC Berkeley: Dissertation Filing Guidelines (for Doctoral Students) and Thesis Filing Guidelines (for Master’s Students)
- UC Davis: Preparing and Filing Your Thesis or Dissertation
- UC Irvine: Thesis/Dissertation Electronic Submission
- UCLA: File Your Thesis or Dissertation
- UC Merced: Dissertation/Thesis Submission
- UC Riverside: Dissertation and Thesis Submission
- UC San Diego: Dissertation and Thesis Manual (PDF) from the Office of Graduate Studies; Preparing to Graduate page
- UCSF: Dissertation and Thesis Guidelines
- UC Santa Barbara: Filing Your Thesis, Dissertation, or DMA Supporting Document
- UC Santa Cruz: Dissertation and Thesis Guidelines (PDF) from the Graduate Division’s Accessing Forms Online page
2. Can I delay open access to my thesis/dissertation?
Some campuses allow students to elect an embargo period before the public release of their thesis/dissertation; others require approval from graduate advisors or administrators. Visit your local graduate division’s website (linked above) to learn more.
To explore the potential problems or advantages of opting for an embargo, you can read this memo from Rosemary Joyce, the Associate Dean of the Graduate Division of UC Berkeley:
- Advising Doctoral Candidates on Dissertation Embargoes and eScholarship Repository , December 3, 2013
Discussions have also appeared in:
- The Atlantic
- The Chronicle of Higher Education
- Inside Higher Ed
3. I’m working on my thesis/dissertation and I have copyright questions. Where can I find answers?
Students writing theses/dissertations most commonly have questions about their own copyright ownership or the use of other people’s copyrighted materials in their own work.
You automatically own the copyright in your thesis/dissertation as soon as you create it , regardless of whether you register it include a copyright page or copyright notice. Most students choose not to register their copyrights, though some choose to do so because they value having their copyright ownership officially and publicly recorded. Getting a copyright registered is required before you can sue someone for infringement.
If you decide to register your copyright, you can do so
- directly, through the Copyright Office website , for $35
- by having ProQuest/UMI contact the Copyright Office on your behalf, for $65.
Incorporating the works of others in your thesis/dissertation – such quotations or illustrative images – is often allowed by copyright law. This is the case when the original work isn’t protected by copyright, or if the way you’re using the work would be considered fair use. In some circumstances, however, you will need permission from the copyright holder. For more information, please consult the Berkeley Library’s guide to Copyright and Publishing Your Dissertation .
For more in depth information about copyright generally, visit the UC Copyright site.
4. Where can I find UC Dissertations and Theses online?
All ten UC campuses make their electronic theses and dissertations (ETDs) openly accessible to readers around the world. You can view over 45,000 ETDs in eScholarship , UC’s open access repository. View ETDs from each campus:
- Santa Barbara
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Candidates for UCL research degrees are required to deposit an electronic copy of their final thesis in UCL's Research Publications Service (RPS), to be made
Deposit this form, with your thesis, in UCL's Research. Publications Service (RPS). Section 1: Your details. Full name: Student number: Department: Supervisor:.
I understand the thesis listed on this form will be deposited in the UCL Institutional Repository, and by giving permission to UCL to make my theses publicly
of your master thesis and will be communicated to the jury as such.
An interesting article from the UCL Library in their series on 'E-theses
Mediated E-Thesis deposit service for Swansea University. This is an official service ... Credits UK Version: UCL Research Data Repository.
thesis title: Low Power Metal Oxide Based Gas Sensors Fabricated by Vapour Deposition
Thesis Submission. If you would like to post your thesis on the website of the 22q Society, please email it to Professor Peter Scambler: p.scambler(at)
in place Deposit mandate for electronic theses (2008) UCL Open Access
The About page of the British Library EThOS service. Search across 500000+ theses for free and order full text quickly and easily.
that UC “requires theses or dissertations prepared at the University to be (1) deposited